An Airbnb supplies checklist for a Calgary rental covers bathroom and kitchen consumables, cleaning supplies, linens and guest basics, with a clear owner for each item. Set par levels from your guest count and nights per stay, keep a buffer, and add winter extras such as extra towels and entry mats. Agree in writing who buys what.
What an Airbnb Supplies Checklist Should Cover
A useful supplies checklist covers five groups: bathroom consumables, kitchen consumables, cleaning supplies, linens and towels, and guest basics. Splitting items into groups makes it easy to see what runs out first and who is responsible for each.
Keep the list to what your unit actually uses. A studio downtown and a four bedroom house in the southwest do not need the same shelf, so build your list from the rooms and guest count you have. Pair it with your Airbnb turnover checklist so the cleaner checks stock during every visit.
Consumables to Restock After Every Turnover
Consumables are the items guests use up, and they should be checked after every stay because running out of one is a common complaint. Use this as a starting list and trim it to your unit.
- Bathroom: toilet paper, hand soap, shampoo, conditioner and body wash if you provide them, tissues, and trash bags.
- Kitchen: dish soap, dishwasher pods, paper towels, sponges, trash and recycling bags, and coffee supplies if you offer them.
- Laundry: detergent and dryer sheets if guests may wash a load.
- Guest basics: a spare set of toilet paper rolls, a few extra hangers, and any welcome items you choose to leave.
Many hosts also keep a small “do not run out” set: spare toilet paper, a backup bottle of hand soap and an extra bag of trash liners stored where the cleaner can find them. A cleaner who sees a low item and has a backup nearby solves the problem on the spot instead of reporting it after the guest has complained.
The best check is a quick count at the end of every visit, so low stock gets flagged before the next guest arrives, not after.
What a Cleaner Brings vs What the Host Supplies
Split the list by role so no one assumes the other side is covering it. A cleaner usually brings the tools and products used to clean; the host usually supplies what stays in the home for guests. Practices vary, so confirm every item with any provider, including us, before your first visit.
| Item Type | Usually Provided By | Ask Your Cleaner |
|---|---|---|
| Cleaning tools and products | Often the cleaner | What do you bring, and is it included in the rate? |
| Toilet paper, soap, paper towels | Host | Will you flag low stock after each visit? |
| Linens and towels | Host | How do you report stains, damage or shortages? |
| Guest welcome items | Host | Do you restock them, or only report? |
| Trash bags | Often the host | Who replaces them at the end of a visit? |
Linens and towels are the item type most often left unassigned. Decide who inspects them, who replaces worn or stained pieces, and who washes them, because that answer drives both your par levels and your visit time.
Write the answers down. If a cleaner buys a missing item for you, agree on how you reimburse it and whether it shows on the invoice.
Par Thinking for Guests and Nights
Par is the amount of each item you want on hand so the unit never runs short, and it should come from your guest count and the length of your typical stay. We do not give fixed quantities because they depend on your unit, so use this method instead.
- Write down your maximum guest count and your usual stay length.
- For each item, estimate how much one guest uses per night, based on what you replaced in recent stays.
- Multiply by guests and nights to get a per stay figure.
- Add a buffer so a back to back stay or an early arrival does not leave you short.
- Set a reorder point and keep a small reserve at the property or at home.
Update the numbers after a few stays. Linen is the one category that needs its own rules, because it is tied to laundry time. Our guide to Airbnb linen par levels walks through that, and our Airbnb laundry service guide covers the laundry side.
Calgary Extras for Dry Air and Winter
Calgary’s dry air and long winters add a few items that a coastal listing would skip. Winter brings wet boots, slush and heavy coats, so a unit needs entry mats, a boot tray or mat area, and extra towels for wet gear. Dry air makes dust visible and can leave skin dry, so keep microfibre cloths on hand and consider hand lotion alongside soap.
- Entry mats that can be swapped or washed.
- A boot tray or mat zone near the door.
- Extra bath towels in the cold months.
- A humidifier if you provide one, with a note about refilling.
- Spare blankets and an extra pillow set in winter.
See our winter guide for the entry and floor routine: winter Airbnb cleaning in Calgary.
Who Buys What and How to Track It
The host should own the purchase of anything that stays in the home, and the cleaner should own the report of what is low. That split keeps stock decisions with the person who pays for them and gives you accurate information after each visit.
Keep one shared list, in a note or spreadsheet, where the cleaner can mark items as low and you can see what has been ordered. A short list reviewed after each stay is more reliable than a large one that no one updates.
Track stock with a simple reorder trigger: when an item reaches your reorder point, the cleaner flags it and you order. Avoid stockpiling too much inside the unit, since extra supplies add clutter that guests and cleaners both have to work around. For billing questions on who pays for what, see our guide to Airbnb cleaning cost in Calgary, and if you are choosing a cleaner, our guide to hiring an Airbnb cleaner includes questions to ask.
Who Buys the Linens and Supplies
CleanStays does not supply linens or guest consumables. You buy and own the linens and the guest supplies, and the crew brings its own cleaning products and equipment. We keep a list of recommended products and can shop for you on Amazon and Instacart when something is needed, using a card you keep on file. We buy only with your approval and send you a monthly expense report. On every turn the crew checks inventory against your par levels and flags anything running low.
What We Do at CleanStays
CleanStays checks stock against your par levels and flags low items on every Airbnb turnover cleaning visit as part of the 33 point room by room checklist, and flags damage and maintenance issues. We are on site within 30 minutes of checkout, change and make the beds, and file time stamped photos of every room before the next guest arrives. Tell us which items you want us to watch, and we flag them when they run low. Get an instant estimate at our booking page. For turnover timing, see how long an Airbnb turnover takes.
Sources: CleanStays rates and methods are our own published practice. No outside statistics are used in this guide. Confirm supply responsibilities with any provider in writing.
